Comprehensive Guide to Use Microsoft Office for iPhone

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Microsoft office for iPhone is a comprehensive app in every sense of the word and includes all the basic Office tools that you use on a day to day basis. It is ‘Microsoft Office Mobile’, which is a 46.9MB free download for the iPhone.

It’s equally delightful and exciting to finally have a single, original office for iPhone app that gives you the option of viewing, editing, and sharing. It supports charts, animations, graphics and even shapes.

See Also – How to Install New Fonts for iPhone – for informal presentations.

Here’s a detailed step-by-step guide to use the Office Mobile app on the iPhone. It includes using Shared document, Shared Spreadsheet, and Shared presentation. All your documents remain intact, with no change in the formatting whatsoever. Follow each step carefully, and you’d be a pro in no time at all.

Step 1: Download the Office for iPhone app from the App Store.


Step 2: You can see the three options on the first page after installation. Sample document, Sample Spreadsheet, and Sample presentation.

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Step 3: On the bar at the bottom of the page, tap on ‘Open’. This will guide you to sync your files from various sources.


Step 4: You can sync your Office documents which you have stored in your ‘One Drive’, ‘Office 365 SharePoint’, or in the ‘SharePoint’. Just tap on the accounts and follow the instructions.


Step 5: Once the accounts are synced you can view the latest documents when you tap on the ‘Recent’ at the bottom of the page.


Step 6: You can also create a new ‘Word Document’or an ‘Excel Spreadsheet’. Tap on‘New’ and you can see templates for both Word and Excel suites.


To Create a New Word Document

Step 1: You can start with a Blank Document or a Word Template such an Agenda, Outline or a Report. The best thing is that the format is already specified. Fill in the details and you are good to go to a quick meeting, or take down quick notes from your boss.


Step 2: Tap on the first button on the left of the page. This will let you Share the document, Save it, or Save it as a different name to a different location.

Comprehensive Guide to Use Microsoft Office for iPhone

Step 3: Double tap and select the section that you want to edit. Tap on the second button on the page. It lets you Bold, Italicize, and Underline, and Strike off the selected text. Change the text color, and highlight it. Only 3 color choices are available for each. You can also increase or decrease the size of the text as required.

Comprehensive Guide to Use Microsoft Office for iPhone

Step 4: The third button opens up the Viewing Options. Here you can see the Outline View of the document, and search for a text within the document.


Step 5: Outline View will directly take you to a specific text on the document, for viewing or editing.

Step 6: You can search for a particular word or line from within the document using Find. Type in the text in the search box and hit Search. The next arrow beside it will take you through each time the searched text has been used.


Step 7: Once you are done creating and editing, click the left arrow to leave the page. You can now Save the Changes, Cancel or Delete the Changes.


To Create a New Excel Spreadsheet

Step 1: Tap on ‘New’. Scroll down to the Excel Templates and choose the one that you require. You can also start from a blank excel by clicking on Excel Spreadsheet.


Step 2: The first button on the left, File Options are the same as that of the Word Document.


Step 3: The second button, ‘Editing Tools’, lets you ‘Format, Redo, Undo, Create Chart, Clear, and Auto Sum’.


Step 4: The third button, ‘Viewing Tools’, lets you take an ‘Outline View, Sort, Apply Filter, and Find’.


Step 5: At any time to exit from an existing tool, tap on the down arrow at the right corner of the page.


Step 6: The ‘fxon the left corner of the excel sheet, allows you to calculate the functions.



To View and Edit existing documents, spreadsheets and presentations

Step 1: Go to ‘Recent’. Tap on the document you have already imported from OneDrive, Office 365 or Sharepoint.

Step 2: Follow the same steps for Excel and Word Documents as above.

Step 3: For Presentations, .pptx and .pptm files can be edited, but .ppt files can only be viewed.



To Send the documents as attachments in the Email

See Also – How to Setup Email on Your iPhone

Step 1: Click on the right arrow on the right most corner of each document.


Step 2: Tap ‘Email’

Step 3: Compose the email, and send. The receiver would receive the files as attachments.


Office for iPhone is a very useful and effective app which users have been waiting for quite some time. To be able to use the necessary desktop applications on the iPhone, is truly a sigh of relief. If it seems overwhelming, go one step at a time, and explore the features thoroughly. Simple yet convenient, Microsoft has tapped the market quite niftily.

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Abhirup is our guest blogger on education apps and thought partner. He harbors certain thoroughly misguided self-impressions like he has a refined aesthetic sense (our website’s visuals are NOT inspired by his ideas) or that he has a deep baritone. However, we choose to ignore these as he sometimes comes up with good ideas notwithstanding the fact that they are articulated in confusing managerial jargon; perhaps explained by the fact that he is an MBA from IIM Bangalore.

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